24 ready-to-use Excel templates, Word forms and PDF guides, built by an accountant — for Philippine small businesses, and now for your own money too. Type in the blue cells and the reports build themselves — no formulas to write, no accounting background needed.
All 18 business products in the shop, in one order — the full set of tools we use to set up a client’s books, tax, payroll, operations and marketing. Yours to keep and use every year.
The five core templates that get a business’s numbers under control in the first month. Record sales and expenses, bill customers, track stock, price your products and plan your cash.
Six templates for your own money and your family’s — plan each sweldo, never miss a bill, clear your debts, grow your savings and see your road to retirement.
Every spreadsheet comes with sample data, and every guide with a short “How to use” page, so you can see how it works before you type a single number of your own.
Record, bill, forecast and close the month.
Know your profit every month without hiring a bookkeeper.
Record every sale and expense on one simple list. The template builds your monthly Profit & Loss with a chart, and estimates your quarterly 8% income tax — while keeping owner capital, loans and withdrawals out of your profit.
Bill customers properly and know exactly who owes you.
Send a proper billing statement in minutes and always know who owes you. Pick a customer and their details fill in; discounts, VAT and the 1% / 2% withholding tax corporate clients deduct are handled for you.
Profit is not cash. See a cash crunch coming weeks ahead.
Profit is not cash. See the next 13 weeks of cash, week by week, and spot a shortfall before it happens. Plan payroll, rent, supplier payments, loans and big purchases — it corrects itself as you enter your real bank balance.
BIR-ready books in Excel that post and balance themselves.
The books of accounts a small Philippine business keeps, in Excel. Enter journal entries once — the ledger posts itself, shows running balances, and the trial balance checks that debits equal credits.
Close your books on time, every month — nothing missed.
A month-end checklist written by an inventory accountant. 50 close tasks across 9 areas with due dates that skip weekends and PH holidays, a bank reconciliation that must come to zero, and inventory cut-off and cost checks.
Know where every peso goes and when to top up.
Run a proper imprest petty cash fund and know where every peso goes. Log each expense, print vouchers straight from the log, and get a liquidation report by category whenever the fund needs topping up.
BIR, SSS, PhilHealth and Pag-IBIG — rates as of September 2026.
Know every BIR deadline and pay the lowest legal tax.
Every BIR deadline for your year and your type of business, with Filed / Due soon / Overdue at a glance. Compare the 8% option against graduated rates, log the 2307s your customers give you, and estimate each quarter’s tax.
Run payroll: pay, contributions, tax, payslips and remittances.
Run payroll for up to 50 staff: basic pay, overtime, holiday and night-differential pay, SSS, PhilHealth, Pag-IBIG and withholding tax, worked out for you. Print payslips, see what to remit each month, and prepare 13th-month pay and Form 2316.
Ten HR forms plus a tracker for 201 files, leave and probation.
Ten fill-in HR forms for Philippine employers, plus a tracker for 201 files, leave balances and probation dates. The discipline notices follow the twin-notice process and are written to be neutral.
Run the shop floor the same way every day.
Stop running out of best-sellers and overstocking slow movers.
Stop running out of best-sellers and overstocking slow movers. Log purchases, sales, returns and adjustments; see stock on hand at weighted-average cost, how fast each item sells, and what to reorder.
Find out what each piece really costs — and what to charge.
Find the true cost of each piece you sell — materials, labour, overhead and packaging — then a suggested price from your target margin, your profit on each sales channel after fees, and how many you need to sell to break even.
Pick the best supplier, and pay only for what arrived.
Compare supplier quotes, raise purchase orders, and check every delivery and supplier invoice against the PO — so you only pay for what actually arrived, at the price you agreed.
Find where cash and stock slip away, then fix those first.
A self-check of 61 practical controls that stop cash, stock and money slipping away — written from an internal-control background, in plain words. Score each area, see your biggest gaps first, and track the fixes.
Write down how your business runs — so anyone can run it.
Twelve ready-to-edit Standard Operating Procedures for Filipino small businesses, from opening the store to closing and cash count. Each has purpose, steps, a checklist and a sign-off block — plus a blank master to write your own.
We can adapt any template to your chart of accounts, branches or products — or set it up with your real numbers for you.
Book a free consult →Get found, spend wisely, and move online.
Plan three months of posts in one sitting, ideas included.
Plan three months of posts in one sitting. Pick your business type and start date, and the planner fills a 90-day calendar from 190 Filipino post ideas — paydays, ber months, 11.11 and holidays included — then shows what works best.
Know which ads make you money — and which to stop.
Set a monthly marketing budget by channel, log each campaign, and see cost per customer, ROAS and ROI worked out — with a Scale / Keep / Fix / Stop verdict, and the most you can afford to pay for a customer.
Move your business off paper and Excel, the right way.
An 18-page guide to moving your business off paper and Excel: choosing a POS, accounting app and payments, backups and security, the BIR rules for computerized systems, and a 90-day plan to roll it all out.
Get you@yourbusiness.com set up — and out of spam.
A 12-page, step-by-step guide to getting you@yourbusiness.com: buying a domain, the free Cloudflare + Gmail setup or a paid mailbox, the DNS records explained simply, and how to stay out of spam.
For you and your family — budget, bills, debt, savings and retirement.
Plan every sweldo, track every peso, see where it goes.
A budget planner for Filipino employees and families. Split each 15th and 30th payday into needs, wants, savings and debt, log every peso in and out — cash, GCash, Maya, bank or card — and see each month and the whole year at a glance, with padala built in.
Every bill and due date in one calendar. No late fees.
Every household bill — Meralco, water, internet, rent, loans, cards, insurance, tuition and subscriptions — turned into a 12-month calendar that tells you what’s paid, what’s due soon and what’s overdue, and which subscriptions to cut.
See your debt-free date, and the cheapest way there.
List your credit cards and loans, enter what you can pay each month, and see which payoff order clears your debt sooner and with less interest. A month-by-month plan shows every balance going down as each cleared debt rolls into the next.
Know exactly what to save every payday, for every goal.
Work out how big your emergency fund should be, then how much to set aside each payday to reach it — and up to 12 other goals, from tuition to Christmas. Log each deposit and watch your progress.
See what your family owns, owes and grows — monthly.
List every account, asset and debt once, then type each balance once a month. See your net worth, how it changed, your liquid money, how many months of expenses it covers, and your debt-to-asset ratio.
Know your retirement number and what to save monthly.
Enter your age, the monthly income you want in retirement and what you save now. See the fund you need, the monthly saving to get there, and how long your money lasts — with an SSS pension estimate, an MP2 calculator and your own investment list. Not investment advice.
No account to create on our site, any time of day. Pay on PayPal’s secure page and your files arrive by email.
Tick a bundle or any single product below. The total updates as you go.
Pay on PayPal’s own secure page, with your PayPal balance or a linked card.
Your files are emailed to your PayPal address within minutes of paying — any time of day.
Every spreadsheet opens on a short guide with sample data; every Word file and PDF starts with “How to use”.
If a product doesn’t work the way this page describes, tell us within 7 days. We’ll fix it, or refund you in full.
Questions about a product or an order? Email shop@optivanceph.com.
No. You only type in the shaded blue cells — dates, amounts, item names. Every formula is already written, and each file opens on a short “Start Here” guide.
Spreadsheets need Microsoft Excel 2010 or later, on Windows or Mac. Most features also work in Google Sheets and LibreOffice, but a few dropdowns behave differently there, so we recommend Excel. Word files open in Word, Google Docs or WPS, and the guides in any PDF reader.
They were checked against official and reputable sources as of September 2026, and they sit in an editable Rates or Settings sheet so you can update them when the rules change. The files are for planning and record-keeping: always confirm figures with the agency or your accountant, or with us, before you file or pay.
No. They are practical starting templates written for Philippine rules. Have a lawyer review contracts and disciplinary notices before you use them for a real case.
Each order covers one business. If you run several, order a copy for each — or ask us about a multi-business price.
Within minutes of paying, any time of day. They’re emailed from shop@optivanceph.com to the address on your PayPal account — if you don’t see them, check your Junk or Spam folder.
Yes. Reply to the email your files came in with your business name, and TIN if you need it on the invoice, and we’ll send one.
Yes. We can load your items, customers and opening balances, or adapt a template to how your business works. Book a free consult and tell us what you need.
The templates are the do-it-yourself version of what we do for clients every month.
